1. Candidate sourcing queue
When to use it: Every time a new role opens and the hiring manager wants a shortlist this week.
Inputs: Approved role summary, must-have skills, target count, any sourcing targets (companies, schools, geographies).
Starting prompt:
Find 10 candidates for this role: [paste role summary]. For each, give me name, LinkedIn profile URL and one line of job-relevant evidence with the source you used. Save the result as a Google Sheet called [Role] Sourcing Queue in a Recruiter Sourcing Workspace folder.Expected output: A review queue of profile URLs with evidence per row, not a list of names you have to re-research.
Boundary: It builds the queue only. Contacting candidates is a separate, approved step.
Ready-made: the Sourcing Agent runs this as a standing workflow with gates, $19 one-time.
2. Scorecard-based resume screening
When to use it: When 20+ applicants land and every screen needs to be defensible later.
Inputs: Your approved scorecard criteria, the applicant files or form responses.
Starting prompt:
Screen these applicants against this scorecard: [paste criteria]. For each candidate and criterion, show the evidence, the gap, and leave the decision column empty for me. Save as a Google Sheet in a Recruiter Screening Workspace folder.Expected output: One evidence card per candidate: criterion, evidence, gap, human decision.
Boundary: It never rejects or advances anyone. That stays with you.
Ready-made: the Screening Agent runs this as a standing workflow with gates, $19 one-time.
3. Candidate follow-up sweep
When to use it: Every morning, so nobody goes cold between stages.
Inputs: Your tracking sheet with candidate, stage, last touch date and cadence rules.
Starting prompt:
Check my candidate tracking sheet. For every follow-up due today, draft the email using the context of the last touch. Send only the ones I approve; hold any with a reason to wait and tell me why.Expected output: Drafted follow-ups with send/held status, and a reason for every hold.
Boundary: No email sends without your approval; opt-outs are final.
Ready-made: the Follow-up Agent runs this as a standing workflow with gates, $19 one-time.
4. Pipeline hygiene pass
When to use it: Before the Monday pipeline review, so stages reflect reality.
Inputs: Your pipeline sheet and the approved changes from the week (emails, notes, updates).
Starting prompt:
Update my recruiting pipeline from these approved changes: [paste]. Propose stage and field updates with evidence per row, re-check each row before writing, and flag conflicts instead of overwriting.Expected output: An updated sheet where every change carries evidence and an approval status.
Boundary: Conflict-safe writes only. Ambiguous rows get flagged, not guessed.
Ready-made: the Pipeline Agent runs this as a standing workflow with gates, $19 one-time.
5. Interview question packs
When to use it: When a new interview loop starts and each interviewer needs consistent questions.
Inputs: The role summary, your scorecard criteria, the seniority level.
Starting prompt:
Draft an interview question pack for this role: [paste role]. Organize by criterion, give 3 questions per criterion with what a strong answer contains, and flag any question that risks touching protected characteristics.Expected output: A per-interviewer question pack mapped to the scorecard, with risky questions flagged.
Boundary: It drafts; your team reviews legality and tone before use.
Ready-made: no agent for this one yet.
6. Offer letter prep
When to use it: When the decision is made and the offer needs to go out today.
Inputs: Approved compensation details, start date, your offer template.
Starting prompt:
Fill this offer template [paste template] with these approved details: [paste]. Show me the filled letter and a diff against the template so I can check every changed field.Expected output: A filled offer letter with every changed field visible for your check.
Boundary: It prepares the letter. Sending an offer is always a human action.
Ready-made: no agent for this one yet.
7. Onboarding checklist generation
When to use it: The day a candidate accepts, before day-one chaos.
Inputs: Role, start date, your onboarding template or last hire’s checklist.
Starting prompt:
Build a 2-week onboarding checklist for this new hire: [paste role and start date]. Group by day, assign an owner per item, and save it as a Google Sheet in an Onboarding folder.Expected output: A dated checklist with owners, ready to share with the team.
Boundary: It creates the plan; people own the welcome.
Ready-made: no agent for this one yet.
8. PTO and leave tracker tidy-up
When to use it: Monthly, or whenever the sheet stops matching reality.
Inputs: Your PTO sheet and the approved leave records.
Starting prompt:
Reconcile this PTO tracker [link sheet] against these approved leave records: [paste]. Show mismatches as a review list with the conflicting rows side by side.Expected output: A mismatch list you can clear in minutes, not a reconstructed sheet.
Boundary: It reports mismatches; it does not edit balances without approval.
Ready-made: no agent for this one yet.
9. Policy question digester
When to use it: Whenever the same policy questions keep landing in your inbox.
Inputs: Your current policy documents.
Starting prompt:
Read these policy documents: [attach]. Answer this employee question: [paste]. Quote the exact policy section your answer relies on, and say plainly if the documents do not answer it.Expected output: An answer with the source section quoted, or an honest not-covered.
Boundary: It quotes policy; it never invents an answer or gives legal advice.
Ready-made: no agent for this one yet.
10. Exit interview themes
When to use it: Quarterly, when exit notes have piled up unread.
Inputs: Anonymized exit interview notes.
Starting prompt:
Read these exit interview notes: [paste]. Group the reasons into themes with an anonymized quote per theme, and list one follow-up question per theme for the next round.Expected output: A theme table you can take to leadership, with quotes as evidence.
Boundary: Anonymized quotes only; no names, no guessing who said what.
Ready-made: no agent for this one yet.
Quick comparison
| Workflow | Effort | Cadence | Risk | Ready-made agent |
|---|---|---|---|---|
| 1. Candidate sourcing queue | One paste per run | Weekly | Draft-first, review before use | Sourcing Agent |
| 2. Scorecard-based resume screening | One paste per run | Per event | Draft-first, review before use | Screening Agent |
| 3. Candidate follow-up sweep | One paste per run | Daily | Draft-first, review before use | Follow-up Agent |
| 4. Pipeline hygiene pass | One paste per run | Weekly | Draft-first, review before use | Pipeline Agent |
| 5. Interview question packs | One paste per run | Per event | Draft-first, review before use | none yet |
| 6. Offer letter prep | One paste per run | Daily | Draft-first, review before use | none yet |
| 7. Onboarding checklist generation | One paste per run | Daily | Draft-first, review before use | none yet |
| 8. PTO and leave tracker tidy-up | One paste per run | Monthly | Draft-first, review before use | none yet |
| 9. Policy question digester | One paste per run | Per event | Draft-first, review before use | none yet |
| 10. Exit interview themes | One paste per run | Quarterly | Draft-first, review before use | none yet |
Free download
Get the HR intake sheet (CSV) - the companion file for these workflows, with sample rows filled in.
Platform notes
Instinct is a third-party product (https://instinct.com). We are not affiliated with or endorsed by them. Capabilities and names verified 2026-09-13; re-check before relying on specifics. The prompts above are platform-agnostic - they work in any capable assistant.
Want the job done instead of prompted? Browse the recruiters agent menu or the AI agents for recruiters guide.
Questions people ask
Are these Instinct workflows free?
Yes - every item includes a starting prompt you can copy free. Matching $19 standing agents are linked where they exist.
Are you affiliated with Instinct?
No. AI Agent Skills is an independent store; Instinct is named only because these workflows run on it. Facts checked 13 September 2026.
Last updated 13 September 2026 · Reviewed by the AI Agent Skills team.